Outstanding fees

19 Feb 2026

Hi

Just a friendly reminder that invoices should be paid on time, the club is a not for profit club. If the club submits entries for open meets these have to be paid in advance by the club to secure the entries, the club have paid for the entries once confirmed, swimmers are then invoiced. Over recent months some of these invoices have not been paid by the swimmers on time and in some cases after the event, the clubs policy is that if the invoice is not paid the swimmer will not be permitted to swim  - so far this has not been implemented as no one wants a disappointed swimmer who may have got up early and travelled a long way!

However as this is now a continuing issue this policy will be implemented if the invoice has not been paid before the event, in addition if anyone has as outstanding invoice they will not be entered into future events until it has been paid. 

Purchases at the Swim Desk and  monthly fees and shortfalls on membership fees should also be paid on time.

Finally as you can imagine chasing invoices takes up a lot of my time. If invoices are outstanding in accordance with the clubs policy for more than one month an admin fee of £10 will be added to your accounts. 

I hope you understand and I hope we will not have to implement this policy.

You can all see the invoices on your account by logging into Swim Club manager and using the '£' Tab.

Thank You

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